Professional learning FAQ

Frontline doesn’t label which activities count toward the 15 required CTLE Language Acquisition hours, but you can review your completed sessions to check. 

To find your completed PL in Frontline: 

• Log into Frontline Professional Growth. 
• Click My Info ➡️ Portfolio ➡️ My Portfolio to see everything you have taken in GC that was recorded in Frontline 
• Click session titles to read the description and decide if it meets the state criteria (click link below for list of criteria) 

You can find supporting CTLE information on our Professional Learning website or at the NYSED CTLE Requirements webpage.

You must drop the course in Frontline.  If that option is not available, you will need to email the person that is listed in the pop-up window when you hover over the drop button. Please let the assistant to the Director of Student and Staff Success know if you are dropping a course that had a registration fee that the District was paying for.  If it is past the refund window you might still be responsible for the registration fee. 

After the course end date, you need to complete the Course Evaluation then hit the Mark Complete button in Frontline.  If you are enrolled in a course other than at any BOCES or Gates Chili, you will need to attach your certificate of completion. Please note that you must attach the document in your file library first, then it will be able to be selected during the mark complete process.   

The Personnel Clerk in HR keeps these records and can provide you an update on your logged hours if you email her. Remember that PL hours are only counted if they occur outside of your contract day and they didn’t cost money for you to attend. 

For each course you need to fill out the College Course Request form in Frontline prior to attending the course.  After you complete the course you need to complete the course evaluation and attach a copy of your transcript showing that course.  Once you do that you can hit the Mark Complete button and the Professional Learning office will get this information to HR for logging. College credits are compensated in blocks of 5 hours – please refer to your GCTA contract for more details. 

After the 2-3 week processing time, it will show in your workshop’s section of your NYS TEACH account as Child Abuse Identification (New Program and/or Second Update) and look something like this:  

The credit hours column is only there for old credits that used to be in the contract language. Some places that offer PL also still use them, but it is not tracking anything accurately at this point, but the hours column show all the PL hours you have completed accurately. We cannot remove the column because some people still have old PL represented. Frontline is not always user friendly/customizable and that is one area that could use improvement 

Based on the new GCTA agreement language: 

• Compensation Rate: Summer professional learning will be compensated at $39/hour beginning July 1, 2026 (increasing to $40/hour on July 1, 2027), provided the experience is related to your specific job responsibilities, is between 1–15 hours, and does not require a fee or tuition to attend. 

• Compensated Hours: Staff may participate in as much professional learning as they would like; however, compensation is limited to up to 20 hours, unless additional hours are pre-approved or requested by the Office of Instruction. Any hours completed beyond 20 during the summer will not be compensated or carried over for credit. 

• Completion Requirements: Compensation is only provided for fully completed experiences. Staff must complete all required steps in Frontline (evaluation, mark complete, and submit) within 30 days of completion. 

• Payment: Approved professional learning hours will be submitted to Human Resources for processing. Payment is provided via direct deposit and may take several weeks to appear. 

If you want to talk over your idea, reach out to one of our Professional Learning Plan Team members (there is one from each building) or the Director of Student and Staff Success to set up some time to meet. If you are ready to submit a proposal, log into Frontline and fill out the In District PL Proposal Form.  Provide as much information as possible.  Once you hit submit it will go through the approval steps.  You will get an email once it gets approved. 

Use the GSA per diem rates to estimate your meal reimbursements.  Most conferences suggest hotels and give you estimated rates.  If you are traveling by car, please follow the directions on the Out of District Conference/Workshop Request Form for milage/tolls reimbursement planning. Once your conference request is approved, the assistant to the Director of Student and Staff Success will be in touch to help you figure out final reimbursements. 

Do not book anything until you are approved to attend the conference (which can take up to 2-3 weeks). When registering for the conference please contact the assistant to the Director of Student and Staff Success if the conference will accept a Purchase Order for payment.

If it is Monroe 2 BOCES, we are a component district so please use RAS: Request for Additional Services. If it is any other BOCES please use Cross Contract.