Gates Chili Central School District

Step 1:  Direct Supervisor

Step 2:  Building Principal

Step 3:  Assistant to the Assistant Superintendent for Instruction and Director of Secondary Education

Step 4:  Assistant Superintendent for Instruction

Step 1:  Grade level/Department Teacher Leader

Step 2:  District Teacher Leader

Step 3:  Coordinator of Assessment and Data

Step 4:  Director of Elementary or Secondary Education

Step 1:  Assistant to the Assistant Superintendent for Instruction and Director of Secondary Education

Step 2:  Director of Elementary or Secondary Education

Step 3:  Assistant Superintendent for Instruction

Step 1:  Grade level/Department Teacher Leader

Step 2:  District Teacher Leader

Step 3:  Coordinator of Assessment and Data

Step 4:  Director of Elementary or Secondary Education

Step 1:  Field Trip Protocols

Step 2:  Building Principal

Step 3:  Assistant to the Assistant Superintendent for Instruction and Director of Secondary Education

Step 4:  Assistant Superintendent for Instruction

Step 1:  Building Principal

Step 2:  Assistant to the Assistant Superintendent for Instruction and Director of Secondary Education

Step 3:  Assistant Superintendent for Instruction

Step 1:  Mentoring

Step 2:  Mentor or Teacher Leader

Step 3:  Assistant to Director of Student and Staff Success and Director of Elementary Education

Step 4:  Director of Student and Staff Success

Step 1:  Professional Learning

Step 2:  Assistant to Director of Student and Staff Success and Director of Elementary Education

Step 3:  Director of Student and Staff Success

See the human resources section below.

See the human resources section below.

See the human resources section below.

Step 1: Building or department secretary

Step 2: Accounts Payable Clerk

Step 3: Director of Finance

Step 1:  Budget Analyst

Step 2:  District Treasurer

Step 1:  Principal or other direct supervisor

Step 2:  Budget Analyst

Step 3:  Director of Finance

Step 1:  Club advisor

Step 2:  Building Central Treasurer

Step 3:  District Treasurer

Step 4:  Director of Finance

Step 1:  Submit a mileage reimbursement form

For questions, contact your Principal or other direct supervisor

See the Human Resources section below.

Step 1: Please review the Purchasing Manual available on the Staff Intranet

For questions, contact the Purchasing Assistant.

Step 1:  Visit the school property tax webpage for school tax information and to pay your bill

For questions, contact the District Treasurer.

See the Human Resources section below.

See the Human Resources section below.

See fundraising above.

Step 1:  Have the vendor complete the forms available on the Vendor Information webpage

Step 2:  Submit the completed forms to the Purchasing Assistant

See the district Who to Contact webpage.

Step 1: Communications Specialists

Step 2: Executive Director of Communications and Community Engagement

Step 1: Field House Supervisor

Step 2: Director of Continuing Education

Step 3: Executive Director of Communications and Community Engagement

Step 1: Communications Specialists

Step 2: Executive Director of Communications and Community Engagement

Step 1: Submit a MasterLibrary request

Step 1: Staff social media protocols

Step 2: Communications Specialists

Step 3: Executive Director of Communications and Community Engagement

Step 1: Enter changes in WinCapWeb under the “My Employee Demographics” menu
Please note any changes may take 24-48 hours to take effect. 

Step 1: Director of Continuing Education

Step 2: Executive Director of Communications and Community Engagement

Step 1: Communications Specialists

Step 2: Executive Director of Communications and Community Engagement

See the human resources section below.

Step 1: Field House Supervisor

Step 2: Director of Continuing Education

Step 3: Executive Director of Communications and Community Engagement

See the human resources section below.

Step 1: Building Wellness Champion

Step 2: District Wellness Leadership Team
Step 3: Executive Director of Communications and Community Engagement

Step 1: Building administrator or direct supervisor

For APPR, see the Instruction section above.

See the Global Compliance Network section below.

Step 1: Benefits Clerk

Step 2: Payroll and Benefits Supervisor

Step 3: Director of Human Resources

Step 4: Asst. Superintendent for Personnel and Labor Relations

Step 1: Director of Human Resources

Step 2: Asst. Superintendent for Personnel and Labor Relations

Step 3: Superintendent of Schools

Step 1: Hiring Clerk

Step 2: Coordinator of Recruitment, Hiring and Retention    

Step 3: Assistant Superintendent for Personnel and Labor Relations

Step 1: Employee Assistance Program

Step 1: Send forms to the Assistant Superintendent for Personnel and Labor Relations

Step 1: Staff Attendance Clerk

Step 1: Submit a request in Frontline.
For questions, contact the Director of Student and Staff Success

Step 1: Director of Finance

Step 1: Director of Human Resources

Step 2: Asst. Superintendent for Personnel and Labor Relations

Step 3: Superintendent of Schools

Step 1: Hiring Clerk

Step 2: Coordinator of Recruitment, Hiring and Retention    

Step 3: Asst. Superintendent for Personnel and Labor Relations

Step 1: Hiring Clerk

Step 2: Coordinator of Recruitment, Hiring and Retention    

Step 3: Asst. Superintendent for Personnel and Labor Relations

Step 1: Personnel Clerk

Step 2: Assistant Superintendent for Personnel and Labor Relations

Step 1: Director of Human Resources

Step 2: Assistant Superintendent for Personnel and Labor Relations

Step 1: Payroll Clerk

Step 2: Payroll and Benefits Supervisor

Step 3: Director of Human Resources

Step 4: Asst. Superintendent for Personnel and Labor Relations

Step 1: After completion of the required hours, contact Personnel Clerk

Step 1: Personnel Clerk

Step 2: Assistant Superintendent for Personnel and Labor Relations

Step 1: Personnel Clerk

Step 2: Assistant Superintendent for Personnel and Labor Relations

Step 1: Building/Department Secretary

Step 2: Building Administrator or Department Supervisor

Step 3: Attendance and Leaves Secretary

Step 4: Asst. Superintendent for Personnel and Labor Relations

See the Health and Wellness section above.

Step 1: Building Administrator

Step 2: Personnel Clerk

Step 1: Athletic Department Secretary

Step 2: Director of Physical Education, Health and Athletics

Step 3: Personnel Clerk

Step 4: Assistant Superintendent for Personnel and Labor Relations

Step 1: Personnel Clerk

Step 2: Assistant Superintendent for Personnel and Labor Relations

Step 1: Building administrator or direct supervisor

Step 2: Personnel Clerk

Step 3: Assistant Superintendent for Personnel and Labor Relations

Step 1: Personnel Clerk

Step 2: Director of Human Resources

Step 3: Assistant Superintendent for Personnel and Labor Relations

Step 1: Submit a work order in MasterLibrary

For questions, contact the Computer Applications Specialist

Step 1: Payroll and Benefits Supervisor

Step 2: Director of Human Resources

See the Operations section below.

Step 1: Director of Construction and Safety Compliance
Step 2: Executive Director of Operations and Security

Step 1: Submit a request in MasterLibrary

Step 2: Head Custodian

Step 3: Facilities Supervisor

Step 4: Executive Director of Operations and Security

Step 1: Head Groundsperson

Step 2: Facilities Supervisor

Step 3: Executive Director of Operations and Security

Step 1: Submit a request in MasterLibrary

For questions, contact the Field House Supervisor

See the communications and community engagement section above. 

Step 1: Security Supervisor

Step 2: Executive Director of Operations and Security

Step 3: Deputy Superintendent

Step 4: Superintendent of Schools

Step 1: TAP App resources on the Staff Intranet

For questions, reach out to the Security Supervisor

Step 1: Complete the form found on the Staff Intranet

For questions, contact the Executive Director of Operations and Security

Step 1: Classroom Teacher (interventions, documentation)
Step 2: School MTSS Team (possible reading/math interventionist, instructional coach)
Step 3: School Counselor (planning, support services coordination)

Step 4: School Psychologist (evaluation, testing)
Step 5: Director of Student Support Services (district-level oversight and specialized resources)
Step 6: Assistant Superintendent for Student Support Services (final escalation for system-level response)

Step 1: Classroom Teacher (initial check-in, family contact)
Step 2: School Counselor (attendance monitoring, family support)
Step 3: Social Worker (home visits, community connections)
Step 4: Administrator (chronic absenteeism, truancy processes)
Step 5: Director of Student Support Services (district monitoring and supports)
Step 6: Assistant Superintendent for Student Support Services (system-level escalation and compliance)

Step 1: Classroom Teacher (classroom strategies, communication with family)

Step 2: School MTSS Team (possible behavior plans, SEL support)
Step 3: District Behavioral Specialist (expert consultation for behavior interventions)
Step 4: Administrator (serious or ongoing behavioral incidents)
Step 5: Director of Student Support Services (district-level coordination and intervention)
Step 6: Assistant Superintendent for Student Support Services (system-level decision-making and policy guidance)

Step 1: Classroom Teacher (immediate report/alert)
Step 2: Administrator (coordinates crisis response)
Step 3: Counselor, Social Worker, or Psychologist (student support during/after event)
Step 4: District-Level Support Services (if additional resources needed)

Step 1: Classroom Teacher (basic communication, noticing changes)
Step 2: Social Worker (resources, referrals, family support)
Step 3: Counselor (academic/social-emotional planning support)
Step 4: Administrator (if situation impacts safety or requires higher-level action)
Step 5: Director of Student Support Services (district-level intervention and coordination)
Step 6: Assistant Superintendent for Student Support Services (system-level oversight and support)

Step 1: Classroom Teacher or Staff Member

Step 2: Building Administrator

Step 3: Building-based MV or Residency Liaison (School Counselor, Social Worker, etc.)

Step 4: Director of Student Support Services – Students & Family 

Step 1: Classroom Teacher (refers concerns, documents impact on learning)
Step 2: School Nurse (primary point for medical concerns)
Step 3: Counselor/Social Worker (if health impacts attendance/mental health)
Step 4: Administrator (if accommodations or safety plans are required)
Step 5: Medical Director (specialized medical consultation and district-level planning)
Step 6: Assistant Superintendent for Student Support Services (final escalation, policy-level oversight)

Step 1: Classroom Teacher (noticing patterns, first conversations)
Step 2: School Counselor (short-term support, coping strategies)
Step 3: School Psychologist (assessment, mental health interventions)
Step 4: Social Worker (connect to community mental health services)
Step 5: Administrator (if crisis or safety issue arises)
Step 6: Director of Student Support Services (district-level resources and coordination)
Step 7: Assistant Superintendent for Student Support Services (system-wide oversight and external partnerships)

Step 1: Classroom Teacher (immediate report to mandated reporter contact)
Step 2: Administrator (first point of escalation)
Step 3: School Counselor or Social Worker (student support after disclosure)
Step 4: Outside Agencies (CPS, law enforcement, crisis response, as required by policy)
Step 5: Director of Student Support Services (district-level follow-up and coordination)
Step 6: Assistant Superintendent for Student Support Services (final escalation, policy enforcement)

Step 1: Classroom Teacher (daily SEL practices, peer support strategies)
Step 2: School Counselor (small group or individual support)
Step 3: School Social Worker (connects students/families to resources, addresses outside factors affecting well-being)
Step 4: School Psychologist (deeper SEL or behavior assessment)
Step 5: Director of Student Support Services (district-level SEL programming and resources)
Step 6: Assistant Superintendent for Student Support Services (system-level policy and coordination)

Step 1: Classroom Teacher (collects data, documents interventions)
Step 2: MTSS Team (review of interventions and referral process)
Step 3: School Psychologist (evaluation, testing)
Step 4: Administrator (IEP/504 processes, compliance oversight)
Step 5: Director of Student Support Services (district-level special education oversight)
Step 6: Assistant Superintendent for Student Support Services (system-wide compliance and policy oversight)

Step 1: Submit a request in MasterLibrary (if you have access)

Step 2: Building Microcomputer Maintenance Technician

Step 3: Supervisor of Technology Services

Step 4: Director of Technology

Step 1: Building Microcomputer Maintenance Technician

Step 2: Supervisor of Technology Services

Step 3: Director of Technology

Step 1: Submit a request in MasterLibrary (select Website Block/Unblock)

Step 2: Supervisor of Technology Services

Step 3: Director of Technology